Academic Year Planner

It is important that you are clear about what your contractual 38 weeks of Teaching and Teaching Related (TTR) activities actually are. You might find the spreadsheet below useful in helping you plan your working year. There is also a short video to help you with using it.

Please make sure that you take all your holiday and RSA (this is part of contractual entitlement). If you are asked to do a specific task e.g. an open day on a booked RSA day then it is NOT an RSA day but rather a TTR day!

We have also created a Word document which some of you might prefer to use:

This document has an example timetable already showing, you just need to move the relevant TTR, RSA and leave weeks around to suit your individual circumstances. This year, more so than ever, we are urging members to get their year planned early – map what you think your TTR, RSA and leave weeks will be on one of the tools above (or whatever method works for you) and get your HoD to agree this AS SOON AS POSSIBLE. If they say they can’t ask “why not?” and pass this on to us.

We have been assured by HR that they do not anticipate any issues with staff booking holidays in August as usual and we have assurances that no-one will be expected to work more than their contractual 38 weeks TTR. We need to test these assurances and sort any issues out sooner rather than later.

We also strongly suggest using Outlook to capture ALL your activities, not just teaching classes. E.g. the one hour per week you get for prep for each lecture, all meetings, chats to students, phone/Teams calls, marketing activities, research time, half an hour for lunch, pen days, etc.

Academic Year Planner